Trial passes converted, lapsed members won back, sessions confirmed, reviews collected — automatically, while you coach the floor.
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Every fitness business we scan is losing money in the same places. Here's what that costs — and what happens when the system takes over.
Someone books a free week, shows up twice, and disappears. Nobody has time to work every trial pass to a signup.
The fix
AI runs a day-by-day trial sequence — check-ins, class suggestions, and a join offer timed to their last visit.
Outcome: More paid memberships from the trials you already gave away.
Members stop showing up weeks before they cancel. By the time the cancellation lands, they are already gone emotionally.
The fix
AI watches check-in gaps and sends the personal win-back nudge the moment attendance slips.
Outcome: Retention up, and cancellations caught while they are still saveable.
A missed personal training session is an hour of a trainer's income that never comes back.
The fix
Automatic session confirmations and reminders, with open slots offered to the waitlist.
Outcome: Fuller trainer calendars without chasing anyone.
Two fields, ten seconds. A consultant looks at your operation like an outside operator and maps where it leaks money.
The consultant designs the fix and installs it inside the software you already run. Your team changes nothing.
Live in days, not months. A plain-English weekly report: recovered, collected, saved.
Deployment blueprints — the systems we install and the numbers we track. We publish real client results only, as they land.
Free-week passes get a structured 10-day follow-up sequence — the owner just sees new memberships appear.
Members who miss 14 days get a personal nudge from their coach automatically, at every location.
When a client hits a goal, the system asks for a review at the proudest moment — referrals follow.
The system works the jobs your team never has time for — quietly, every day.
Every trial followed up on a proven sequence, not when someone remembers.
Win-back campaigns across your entire dormant list.
Reminders go out, cancellations pull from the waitlist.
The three shapes of gyms and fitness studios we build for most often — and exactly what gets installed in each.
These are build plans, not client case studies. Every figure below is the target we design and measure against — we publish real client numbers only once a client has them.
Class packs, trials, and heavy churn.
What we implement
Every single one
Trials followed up
Full list
Lapsed members contacted
Design target
Month-to-month memberships, small front-of-house team.
What we implement
Chased automatically
Failed payments recovered
By member segment
PT offers sent
Design target
Owner-coach sells and delivers.
What we implement
Under 5 min
Inquiry response
On a set cadence
Renewal check-ins
Design target
Most owners weigh us against hiring another admin, or a typical consultant. Here's the difference.
← swipe to compare →
| Nova Buzz | Hire another admin | Typical consultants | |
|---|---|---|---|
| Monthly cost | A fraction of one salary | $50k+/yr + benefits | $10k/mo retainers |
| Covers follow-up, invoicing, reviews, reactivation | Yes — 24/7, inside your software | Only while on shift | Strategy decks only |
| Time to live | Days | Weeks to hire + train | Months of scoping |
| Works inside your existing software | Yes | Manual data entry | Rarely |
| Never quits, sick, or off | Correct | Turnover risk | Consultant churn |
| Weekly report in dollars | Yes | No | Quarterly slideware |
| Risk | Free audit + free pilot month | Salary sunk cost | Locked contracts |
Days, not months. The audit takes ten seconds, the plan arrives within a business day, and most fixes are running inside the first two weeks — including a free pilot month.
No. We build into the tools your fitness business already runs — your calendar, CRM, invoicing, and messaging stay exactly where they are.
Neither. We are consultants who come into your business, find where money leaks, and install the fix — lead follow-up, quotes, invoicing, reviews, reactivation — inside the tools you already use.
A fraction of one salary, priced by what we actually install. The audit is free, the first pilot month is free, and there are no long-term contracts.
A consultant reviews it personally the same day. You get a plain-English one-page plan: where you are leaking money, what we would fix, and what it costs. No pressure, no spam.
Yes. Your data stays in your systems — we automate on top of them, with access you control and can revoke at any time.
Free scan, reviewed by the founder, in your inbox within one business day. Whether or not we ever work together.
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