Service agreements renewed, PM visits scheduled, project quotes followed up, emergency work invoiced — the back office runs itself.
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Every commercial HVAC business we scan is losing money in the same places. Here's what that costs — and what happens when the system takes over.
A maintenance contract expires, nobody notices until the building manager stops paying, and a competitor quotes the renewal you assumed was safe.
The fix
AI tracks every agreement expiry, opens the renewal conversation months ahead, and books the walkthrough with your account manager.
Outcome: Recurring contract revenue defended before it goes to bid.
Quarterly preventive maintenance is what you sold, but coordinating building access across dozens of sites is nobody's full-time job.
The fix
AI schedules PM visits against each contract, confirms site access with facility contacts, and sends day-before reminders to both sides.
Outcome: Contract obligations met on time, without a dispatcher chasing buildings.
You spend a day on a rooftop unit replacement scope, submit the number, and it disappears into a property group's approval process.
The fix
AI works every open project quote on a cadence, requests decision timelines, and flags the ones going cold before they do.
Outcome: Higher quote-to-PO conversion without adding an estimator.
Two fields, ten seconds. A consultant looks at your operation like an outside operator and maps where it leaks money.
The consultant designs the fix and installs it inside the software you already run. Your team changes nothing.
Live in days, not months. A plain-English weekly report: recovered, collected, saved.
Deployment blueprints — the systems we install and the numbers we track. We publish real client results only, as they land.
Every service agreement triggers outreach 90 days from expiry — renewals close before procurement thinks to shop them.
Site access confirmations and reminders go out automatically across every building in the portfolio.
After-hours SLA jobs get documented and invoiced automatically with payment links — receivables stop aging.
The system works the jobs your team never has time for — quietly, every day.
Outreach starts well before every expiry date.
The full contract base booked without the chasing.
Every recommendation worked until approved or declined.
The three shapes of commercial HVAC and mechanical contractors we build for most often — and exactly what gets installed in each.
These are build plans, not client case studies. Every figure below is the target we design and measure against — we publish real client numbers only once a client has them.
Service agreements are the recurring base.
What we implement
Before expiry, every time
Renewals started
Full contract base
PM visits booked
Design target
Project work with long procurement cycles.
What we implement
Until awarded or lost
Proposals worked
On schedule
Billing chased
Design target
Multi-site clients, compliance reporting.
What we implement
Across every location
Site visits scheduled
Weekly, per client
Reporting
Design target
Most owners weigh us against hiring another admin, or a typical consultant. Here's the difference.
← swipe to compare →
| Nova Buzz | Hire another admin | Typical consultants | |
|---|---|---|---|
| Monthly cost | A fraction of one salary | $50k+/yr + benefits | $10k/mo retainers |
| Covers follow-up, invoicing, reviews, reactivation | Yes — 24/7, inside your software | Only while on shift | Strategy decks only |
| Time to live | Days | Weeks to hire + train | Months of scoping |
| Works inside your existing software | Yes | Manual data entry | Rarely |
| Never quits, sick, or off | Correct | Turnover risk | Consultant churn |
| Weekly report in dollars | Yes | No | Quarterly slideware |
| Risk | Free audit + free pilot month | Salary sunk cost | Locked contracts |
Days, not months. The audit takes ten seconds, the plan arrives within a business day, and most fixes are running inside the first two weeks — including a free pilot month.
No. We build into the tools your commercial HVAC business already runs — your calendar, CRM, invoicing, and messaging stay exactly where they are.
Neither. We are consultants who come into your business, find where money leaks, and install the fix — lead follow-up, quotes, invoicing, reviews, reactivation — inside the tools you already use.
A fraction of one salary, priced by what we actually install. The audit is free, the first pilot month is free, and there are no long-term contracts.
A consultant reviews it personally the same day. You get a plain-English one-page plan: where you are leaking money, what we would fix, and what it costs. No pressure, no spam.
Yes. Your data stays in your systems — we automate on top of them, with access you control and can revoke at any time.
Free scan, reviewed by the founder, in your inbox within one business day. Whether or not we ever work together.
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